Communication and Correspondence
All communication between members of the St Columba Anglican School community, including staff, parents, carers and students, should reflect the School's values. The School encourages parents to be actively involved in their children's education and in the School generally, believing that involvement enhances student learning. For this reason, the School places great emphasis on the establishment and maintenance of effective channels of communication with parents. Our procedures will be characterised by fairness, mutual respect and a spirit of cooperation in resolving issues and concerns. For more information on parent communication, see the information here
Emails to Teaching Staff
Parents/caregivers may contact the school by email. Please note that, due to commitments such as sport and excursions both within and outside the school, staff may not have an opportunity to read emails each day and therefore may not be able to reply to them on the day they are sent. Although School staff will attempt to respond within twenty-four hours, your patience is valued greatly. Email should be used for routine correspondence (such as enquiries or establishing a time for an interview). Email is not always the most appropriate medium for discussing complicated or emotionally-charged issues; please set up a time for an interview with the appropriate teacher in such cases via firstname.lastname@example.org.
We strongly encourage parents not to request impromptu meetings with teachers outside of prearranged appointment times.
Emails to Parents
During the year the School will send emails to parents regarding a range of important matters, such as changes to routines, advising of student awards and also the weekly newsletter, the SCAS Express. Some parents have found that these emails have gone to their junk mail folder due to the spam filter settings on their personal email accounts. It may be worthwhile checking these folders and ensuring that emails received from St Columba Anglican School are marked as safe to avoid this happening.
The School welcomes enquiries from parents/caregivers at any time. A formal Parent/Teacher Information Evening is in the first weeks of Term 1. Interviews are arranged during Term 1 and Term 3 and at other times as requested.
Interviews may also be requested by the School if problems exist that are hindering a student’s progress, or where the student’s conduct warrants a parent conference.
To meet with your child’s class teacher or any other staff member, please contact the Front Office or email email@example.com and request an appointment. You will be contacted by a member of staff to arrange a time. It is not appropriate to interrupt a teacher at 8:50am or 3:20pm when they are settling or dismissing the class.
• Formal Parent/Teacher interview times are organised but additional meetings will be arranged on a needs basis if required. Parents are encouraged to discuss their concerns with the class teacher in the first instance.
• Parents are asked to use courteous written and spoken language at all times when interacting with other members of the School community.
• Parents are encouraged to raise concerns early and communicate with appropriate staff as issues arise.
The Parent Lounge provides a variety of information including student's timetable, medical and attendance records, assessment task notifications, events and academic reports. The Parent Lounge is also used to give permission for excursions, verify absences and access your fee account. The Parent Lounge School Calendar contains venue details, time and other information on events and excursions. Information notes pertaining to events and excursions are often attached on the event detail page for more detailed information.
In the Secondary School, Pastoral Care entries assigned to students for issues such as uniform infractions, homework non compliance and the like, will be visible to parents on the Parent Lounge via a notification. This is designed to keep parents informed about student behaviour and expectations of the school.
Initial access to the Parent Lounge is provided by email, giving a username and password. When you access the Parent Lounge for the first time you will be asked to change your password to something that you are going to easily remember for future access. Parents are asked to treat their password and access as they would a credit card PIN number. Further information about accessing and using the Lounge can be found in the Parent Lounge Guide.
Student Diary (K to Year 4)
A School Diary is provided for all students in Kindergarten to Year 4. Students must bring their diary to and from school each day. Parents are encouraged to sign the diary each day in Primary. Some of the uses of the diary include; management of after school activities, changes to routine, recording of homework, information for a staff member or parent that is not urgent, organisational matters, or to communicate minor incidences or positive affirmation of student behaviour.
Student Cafe (Years 5 to 12)
The Student Cafe is an individualised portal that provides students in Years 5 to 12 with information about their timetable, subjects and the assigned work for their classes. It also provides students with an eDiary and eCalendar that automatically lists classes and tasks that staff have assigned, along with each student’s activities, excursions and sports. See the link here for a short video on how to find your student's eDiary in the Parent Lounge,
Students in Years 5 to 12 are encouraged to use the Student Cafe for their timetable and other academic and co-curricular management. However, students may request a physical diary if they would prefer to utilise both methods of organisation. These are provided at no cost for the first issue but subsequent diaries may incur a fee.
Class Dojo (K to Year 6)
Primary School uses Class Dojo for daily stories and updates on what the students are learning. It is not a tool for personal communication between staff and parents.
The SCAS Express is an information publication which is emailed to families each Friday during term time.
School news articles are published regularly on the School News website.
Facebook and Instagram
The SCAS School App
Download from the App Store or Google Play store. The School App includes useful features such as the ability to receive push notifications, a direct link to the Parent Lounge Calendar, a link to absence notification form, instant access to current publications, easy access to use the contact directory and a link directly to the School’s Facebook page.